2. Features of Proofing
2.1. Correcting the proofs

You can move the cursors left, right, up and down by using either a keyboard or a mouse. After placing the cursor at the exact location where the new text needs to be inserted, you can insert the text by copy-pasting it with keyboard action CTRL+C and CTRL+V.

2.1.1. Track Changes

The OPS works similarly to Microsoft Word. All changes will be displayed in the proof.

2.1.2. Deletion and Replacement of Text

To delete text, select the required text and then press the delete key on the keyboard. The selected text will be deleted and displayed in the proof correction with a red ‘strikethrough’, which is shown as follows:

To replace a piece of text, select the text and then start over-typing the required text (or use a copy and paste option from the required source). The deleted text appears in a red ‘strikethrough’, and the replacement text appears in blue, which is shown as follows:

2.1.3. Formatting of Text

To emphasize a text, such as, bold, italic, underline, superscript or, subscript,

Step 1: Select the text you want to format.

Step 2: To select a single word, double-click it. To select a line of text, click to the left of it.

Step 3: Select an option from the Quick Access toolbar to make the text bold, italic, underline, superscript or subscript.

You may bring up a shortcut menu to use these formatting options by right-clicking the mouse. The following keyboard shortcuts can also be used:

To make the selection bold, use CTRL+B.

To make the selection italic, use CTRL+I.

To make the selection underline, use CTRL+U.

To make the selection superscript, click the icon present in the formatting bar.

To make the selection subscript, click the icon present in the formatting bar.

2.1.4. Strip Formatting

The Strip Formatting tool removes only the font-related tags, returning the text to its default font and size. Select the text that has to be returned to its default formatting and then click the Strip Formatting icon .

2.1.5. Redo and Undo options

To undo several actions, do one of the following:


To redo several actions, do one of the following:

2.1.6. Insert Symbol

This option adds common scientific characters. On the Quick Access Toolbar, click the button, to open the below panel, and then select the glyphs (character) you want to insert:

2.1.7. Insert a Comment

To add a comment, on text, figure, table or equation first select/highlight the content and then click on Add Comment bubble icon or right click and select Add Comment.

After clicking on "Add Comment", another popup box appears, named Add Comment; type the comments and then click the Save comment button:

All comments will be saved with proof corrections and visible under the Comments section on the right-hand side menu.

Commenting by selecting multiple blocks are restricted. Comments can be added on selected words, and characters. Commenting by selecting text type and number type content together is also restricted (eg. Figure EV2, Table 1 etc) Please make sure you are selecting the appropriate text or number alone and commenting on it.

If the system found any blocks between the selected text during commenting, it will popup a warning message and will retain the commented text in the Add Comment popup area without making user to retype it again.

2.1.8. Insert Comments on Images

To insert a comment on any image, click on the image and expand it, and click anywhere inside the image a pop-up window will appear, now the comment can be inserted in the comments box as shown in the below image :

Type the comments and then click the Ok comment button:

Once it is done, the comment icon will be displayed highlighted as shown in the image below :

All comments will be saved with proof corrections and will be visible in the Image Comments section on the right-hand side menu.

To Remove comments from image click on the image and expand it, click on close icon of the inserted comment as shown in the image below :

2.1.9. Remove a Comment

If a comment is no longer required, then it may be deleted either by right clicking the blue box surrounding the commented text and then clicking “Remove Comment”- or by selecting the comment from the Comments list on the right-hand side menu (see below) and then clicking the trash icon (circled below).

To edit a comment, click the edit icon in the comment panel (second icon circled above).

2.1.10. Zoom

You can adjust the text size of the article for better readability and clarity by selecting the Zoom function on the Quick Access toolbar.

2.1.11. Insert

This option on the Quick Access toolbar allows the user to add a New Reference, Reference Citation, New Reference and Citation (see Section 8), New Footnote (see Section 9), New Endnote (see Section 10), New Figure, New Table, Figure Citation (see Section 11) or Table Citation (see Section 12). It can also be activated by right-clicking in the text.

2.1.12. Provision to Edit Publication History Date On OPS

There is a provision to edit received, revised and accepted date on OPS. In the right-hand panel, click on the Journal & Article Information section, and you may edit the Publication History Date, as shown in the screenshot below.

2.1.13. Provision to Copy and Edit any URL Link on OPS

There is a provision to edit the URL, shown in the screenshot below.

After clicking on the URL, a pop-up window will appear, which allows you to edit and copy the URL as shown in screenshot below.

Edit the content and URL, and click on the "Update" button.

Updated content will be displayed .

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